POSITION TITLE: Bookkeeper II
DEPARTMENT: Accounts Payable
STARTING HOURLY RATE: $14.32-16.72
WORK YEAR: 240 days
APPLICATION DUE DATE: Open Until Filled
POSITION START DATE: March 2011
Objective:
To maintain, as established, a complete set of records to show financial transactions, including accounts payable and/or accounts receivable activities. To examine and verify data, distribute, and post to accounts. To maintain cash books, trial balances, daily journals and ledgers, prepare bank deposits, disbursements vouchers, customer statements, and other financial records, as directed.
Essential Functions:
1. Maintains, as established, a complete set of records to show financial transactions, including accounts payable and/or accounts receivable activities. Matches invoices received against purchase orders/requisitions. Pays and files invoices and/or prepares outgoing invoices from charge slips and forwards to customers.
2. Examines and verifies data, distributes financial data including checks, and posts to accounts. Maintains cash books, trial balances, daily journals and ledgers, prepares bank deposits, disbursements vouchers, customer statements, and other financial records, as directed.
3. Contacts, as directed, customers/clients to: reconcile billing errors, for non-receipt of invoices, to receive or make payments, and other financial transactions or problems. Files financial data, follows-up on past due accounts, conducts research, and responds to account inquiries, as scheduled, required or requested.
4. Acts as a liaison to staff on designated financial activities, as directed.
5. Develops and maintains effective working relationships with general accounting and other departments.
6. Acts to consistently ensure the accuracy, confidentiality and security of designated financial records. Keeps the immediate supervisor informed of all exceptions, variances or violations to established DPS financial policies, practices and procedures.
7. Provides training, technical direction and guidance on bookkeeping and financial procedures and practices, as directed.
8. Collects, reviews, processes financial information, and produces financial reports, as directed.
9. Provides back-up support to other designated positions, as required or requested.
10. Performs other related duties, including special projects, as required or requested.
Education/Experience:
Education equivalent to graduation from high school. Two (2) or more years of demonstrated experience and proficiency with general accounting, finance or bookkeeping. Demonstrated knowledge of and working experience with Microsoft Excel, Access, and computer-based accounting software is required. Demonstrated experience checking invoice extensions and footings.
This position will require the ability to work overtime when necessary.
Performance:
Demonstrated experience performing in compliance with established human resource and departmental policies regarding: attendance (absences, tardiness, sick leave and vacation use, and other scheduled or unscheduled absences); dress code; customer services; safety; security, and other policies procedures and practices. Demonstrated effective and diplomatic oral and written communication skills.
Physical/Environmental Characteristics:
Essential duties may be performed in a regular office environment. Essential duties routinely involve the use of computers, printers, calculators, copiers, fax machines and other business office machines and equipment. Compliance to security and safety procedures, including use of Personal Protective Equipment (PPE), is required.
